Direct Deposit

Direct Deposit will ensure that your paycheck is deposited into your bank account each payday. All employees are encouraged to set up direct deposit for their paychecks.

To sign-up for Direct Deposit or to edit your bank account information for your Direct Deposit, please sign into Hornet HQ.

Click on the “Employee” tab, then click on the “Banking Information” tab.

Student Employees

Visit the Student FAQ page for information on:

• Pay rate
• Forms to complete before beginning work
• Payment schedule
• Direct Deposit
• Time Entry
• Last paycheck information
• Lost paycheck information

Tax Forms

See the W-2 Forms and the W-4 Tax Withholding Forms pages for more information.

Stipend Payments

Visit the Stipend Payments page to request stipend payments through the PDF form. Stipend payments are processed through Payroll and taxes are withheld.

After completing your form, it will be electronically forwarded to your supervisor for approval and then sent to Payroll at Payroll@kzoo.edu.

Pay Schedule

2025	Student Pay Dates (Tuesdays)	Bi-weekly Staff Pay Dates (Fridays)
January	14, 28	3, 17, 31
February	11, 25	14, 28
March	11, 25	14, 28
April	8, 22	11, 25
May	6, 20	9, 23
June	3, 17	6, 20
July	1, 15, 29	3, 18
August	12, 26	1, 15, 29
September	9, 23	12, 26
October	7, 21	10, 24
November	4, 18	7, 21
December	2, 16, 30	5, 19

Earning Statements

All Kalamazoo College employees (faculty, staff and students) can view their pay advices on the Earning Statements tab of Hornet HQ. For information related to Hornet HQ troubleshooting, pay advices, and termination processes, visit the Pay Advices/Earning Statements page.

Time Reporting

Bi-weekly staff and student employees must report their working time using the Time Entry tab on Hornet HQ. Select one of the links below for further instruction.

• Instructions for Bi-weekly Staff
• Instructions for Students
• Instructions for Supervisors/Approvers